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Research and Grants Program Coordinator

Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Research and Grants Program Coordinator
Department Epidemiology
Position Number 1125913
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Position Purpose

Provides informed strategy and coordination of communications, grant writing, proposal development and administrative management and supervision to support the Center for Molecular Epidemiology (NIGMS funded Center for Biomedical Research Excellence (COBRE) P20 program grant) and the Children’s Environmental Health and Disease Prevention Research Center (NIEHS/EPA funded P01 program grant). The position is responsible for management of important functions integral to establishing and maintaining an efficient infrastructure, including independently coordinating and tracking grant submissions, annual renewals, and required progress reports. Position requires a high degree of discretion and judgment with the authority to make independent decisions on behalf of the Center Director.

Skills & Knowledge
  • Demonstrated ability to coordinate a complex research group with minimal supervision.
  • Strong leadership, planning and organizational skills.
  • Excellent prioritization, interpersonal and verbal and written communication skills.
  • High level of integrity and an extraordinary work ethic; desire to be in a fast-paced, positive environment.
  • Meticulous attention to detail; organized, efficient and able to function while completing numerous, simultaneous, high-priority tasks.
  • Ability to interact confidently with scientific community, leadership and others.
  • Ability to oversee daily Program activities, and manages issues or triage if necessary.
  • Knowledge of human resources management.
  • Skill in use of computer databases for tracking, reporting, and recordkeeping purposes.
  • Proficiency with computer software such as Adobe and Adobe Creative Suite, Microsoft Office products, FileMaker Pro, and EndNote.
  • Knowledge of grant submission, approval and funding process.
  • Commitment to diversity and to serving the needs of a diverse population.
  • Web development and editorial skills or willingness to develop for preparation of reports, websites and other communications.
Minimum Experience
  • Five plus years’ experience in a medical or research environment.
  • Administrative management experience.
  • Two years’ experience coordinating large scale grants and/or contracts.
Minimum Education
  • Bachelor’s degree or combination of education and experience required.
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Tonie Stephenson
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Planning and Research Program Development

  • Develops and integrates communication and management strategies that supports and furthers Centers’ vision.
  • Collaborates with College/DHMC Development staff on strategies for increasing planned giving, corporate and foundation support, annual appeals, and major gifts to the Centers.
  • Represents the Centers in meetings with community, and other outside groups, to promote the Center(s) vision, goals, programs and objectives.
  • Develops messages for research participants, sponsors, the public, policy makers and the scientific community.
  • Develops all research related brochures, advertisements, and other print materials to ensure the Centers’ research goals are addressed.

Grants and Research Management

  • Responsible for interpreting and communicating the requirements for compliance with regulations and other guidelines/policies of research sponsors, the College, and other institutional bodies.
  • Independently establishes, maintains and communicates timelines to coordinate complex Center grant applications, renewals, progress reports and preparation and submission of other critical documents to ensure deadlines are met to ensure continued funding of the Centers.
  • Drafts components of grant proposals, reports and other supporting application and reporting material, edits and reviews applications to ensure language, overall consistencies and compliance with required instructions and guidelines for submission.
  • Creates graphics, tables and images pertaining to grant applications and submissions.
  • Responsible for EndNote database management, journal compliance, document tracking and archiving. Provides oversight to ensure published manuscripts are in compliance with National Center for Biotechnology Information regulations and Public Access laws.
  • Serves as the liaison for early career investigators and coordinates career development opportunities including workshops, seminars, grant proposals, journal submissions.
  • Monitors, tracks and coordinates project progress to ensure timely completion of research milestones as outlined in Center project plans.

Media & Web

  • Works with Geisel and other College/DHMC media offices to ensure regular press releases promoting scientific advancement, individual achievement and activities of the Centers.
  • Works proactively with local, regional, national and international media to ensure promotion of Centers research.
  • Creates materials and advises on opportunities for educating members of the media and legislators about the Center(s).
  • Writes and coordinates web design, content, and is responsible for creating updates, new events, special achievements etc.
  • Creates effective tools including Centers media kit, video presentations, presentation exhibits, photo archive, a regional/national media list and the like.

Center Recruitment and Personnel Administration

  • Effectively communicates with prospective candidates and other parties while maintaining the appropriate levels of confidentiality. Ensures customer service goals are met in all facets of contact with external candidates, establishing, fostering, and maintaining productive recruiting relationships. Must be able to participate in recruitment related events and activities and work flexible hours and schedules.
  • Works with departmental administration and other Dartmouth departments (IDE, Alumni Affairs/Development, Communications, etc.) on recruitment efforts of the Centers.
  • As a member of the administrative team, helps to track recruitment forms; sets up and maintains search committee records. Ensures conformance to current Affirmative Action and IDE policies and procedures, and supports Dartmouth administration’s efforts to proactively incorporate the needs of diverse populations and diversity in the Dartmouth Community.

Other

  • Willingness to learn additional procedures, as studies are modified/expanded.
  • Willingness and ability to work a flexible schedule including occasional evenings and weekends. May require occasional travel to study sites located off campus, attend meetings and other study related business.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1
  2. Additional Document #2

Supplemental Questions

Required fields are indicated with an asterisk (*).

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