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Recruiting and Events Coordinator

Please see Special Instructions for more details.

Monday-Friday, 8:00 am - 5:00 pm Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Recruiting and Events Coordinator
Department Advancement Business Operations
Position Number 0701600
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Position Purpose

To assist with the management of employment searches within the Advancement division, to provide administrative support functions for the Director and Associate Director of Business Operations and to coordinate activities within the department to increase efficiency, to expedite/coordinate the work of others, and to ensure the smooth operation of the overall department. In addition, to assist with professional development and staff event activities for the Advancement division.

Skills & Knowledge
  • Excellent writing and editing skills.
  • Excellent customer service ethic and ability to exercise sound judgment while interacting with internal and external constituents.
  • Strong interpersonal and human relations skills.
  • Strong organizational skills.
  • Tact, diplomacy and ability to maintain confidentiality.
  • Ability to respond appropriately to pressure, deadlines, and changes in priorities and schedules; proactive in communications
  • Sensitive to the varying needs of a diverse constituency.
  • Good judgment and problem-solving skills.
  • Strong computer skills.
  • Excellent attention to detail and proofreading skills.
  • Able to work independently while balancing a multitude of tasks.
  • Flexible with a high level of initiative.
  • Ability to work in a fast-paced, team-based environment.
  • Strong computer literacy with Microsoft Suite applications (Word, PowerPoint, Excel) and ability to learn new applications and systems quickly.
Minimum Experience
  • Four years of experience in office administration or customer service setting or the equivalent.
  • Project management experience preferred.
  • Budget management experience desirable.
  • Experience with word processing and spreadsheet software (Word, Excel, PowerPoint); experience with relational databases a must.
  • Event planning experience desirable.
Minimum Education
  • Bachelor’s degree.
SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Lesa Knapp
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Monday-Friday, 8:00 am – 5:00 pm

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

ADMINISTRATIVE AND OPERATIONAL RECRUITMENT RESPONSIBILITIES

  • Assists in providing services related to management of human resources in the functional areas of staff recruitment, workers compensation, benefits, training and development, staff communications, policies and office procedures, and related activities.
  • Develops advertising copy and strategy for position openings in Advancement. Places and monitors advertising.
  • Maintains and enhances an agency source list for recruiting exempt professional positions.
  • Identifies logistical arrangements needed for candidates, and coordinates with appropriate personnel to develop itineraries for interviews.
  • Assists in daily office management and provides administrative and special project support.
  • Prepares materials and correspondence for interviews and partners with the Director and Associate Director in all phases of the hiring process to enable departments to recruit and retain quality staff.
  • Researches information and consults with appropriate program officer to identify additional information of relevance to the project.
  • Responsible for keeping DARS and DORR (recruiting systems) up-to-date.
  • Supports onboarding of new staff and is an active member of the onboarding team. Presents Newcomer’s Guide to new staff and is responsible for keeping Advancement Careers site “Guide to Advancement” up-to-date and fresh with new content.
  • Briefs members running the search on changes in schedules and priorities, especially on matters needing personal or immediate attention.
  • Participates in pilot program projects that are designed to increase efficiency.

COMMUNICATION

  • Proactive in updating the Director and Associate Director on completion of projects and tasks.
  • Represents the department to internal clients and external applicants.
  • Prepares and distributes memos, correspondence, proposals and reports for the Director and Associate Director. Composes routine replies to inquiries and other correspondence. Prepares drafts of staff announcements.
  • Formats and proofreads final documents.
  • Responds proactively to phone and mail inquiries for the Director and Associate Director.
  • Maintains confidentiality, especially with regard to sensitive personnel issues and conforms to Advancement Business Operations office best practices.
  • Serves as secondary point of contact for searches when the Director and Associate Director are unavailable, requiring in-depth knowledge of search process and status of applicants.

FISCAL BUDGET RESPONSIBILITY

  • Works with the Administrative Finance Center to manage business transactions.
  • Responsible for purchasing, accounts payable, accurate recordkeeping and professional development program projections.
  • Supports the administration of the Central Professional Development budget. Gathers, evaluates, summarizes data and creates special reports and analyses, as needed.

ADVANCEMENT PROFESSIONAL DEVELOPMENT AND STAFF EVENT SUPPORT

  • Works closely with the Director of Administration and Special Projects and presenters to coordinate sessions for the Advancement division’s orientation activities. Schedules department presentations, manages the invitation process, tracks attendance, and works with presenters to gather PowerPoint presentations and other materials for the session. Gathers evaluations and creates summary reports.
  • Under the direction of the Director of Administration and Special Projects, coordinates AIM week professional development sessions. Prepares calendar for Director’s approval and works with presenters to gather materials for presentation, assists in creating PowerPoint presentations, creates AIM week flyer, manages its distribution and orders refreshments for sessions, as needed.
  • Secures appropriate sites, arranges for necessary AV and other services, and works with other offices to coordinate schedules for luncheons, all-staff meetings and other Advancement events. Plans menus and manages all aspects of the invitation, mailings, attendance and name tag process.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
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  2. If you answered "Other" to the above question, please specify here

    (Open Ended Question)