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Associate Director for Administration and Advancement, Arts & Sciences

Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Associate Director for Administration and Advancement, Arts & Sciences
Department Chief of Staff, Administration and Advancement, Arts & Sciences
Position Number 1012321
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Position Purpose

The Associate Director plays a critical role in the Office of the Chief of Staff (OCOS). This position is involved in day-to-day operations of the OCOS, strategic planning, and helping to advance the needs and priorities of the Arts & Sciences. The Associate Director will establish effective working relationships with colleagues in Office of the Dean of Faculty (DOF), Advancement, and across the 41 academic departments and programs. Key responsibilities include the regular stewardship of 600+ endowed and current-use funds, development of campaign materials in collaboration with Advancement, management of DOF website content, promotion of the A&S within the broader campus community, and troubling-shooting and triaging of a wide range of issues involving students, faculty, and donors and their funds.

Skills & Knowledge
  • Demonstrated administrative competency and the ability to communicate and relate effectively across all constituent groups of the College community.
  • Committed to fostering respectful communication and collaboration within a diverse community.
  • Excellent research, writing, editing, and proofreading skills.
  • Exceptional ability to synthesize and translate complex data into warm and personal prose.
  • Outstanding project management skills, and ability to work collaboratively and proactively.
  • Demonstrated ability to engage with colleagues in a very nuanced way , particularly with regard to sensitive donor and/or faculty information.
  • Adaptability, willingness to quickly adjust to changing priorities; and a high tolerance for ambiguity.
  • Deadline driven with an ability to manage high volume workload in a fast paced environment.
  • Ability to maintain discretion and the highest professional standards while working with confidential information.
Minimum Experience
  • Ten plus years of experience in an academic environment or equivalent professional background in a non-profit, corporate, or journalistic setting.
  • Demonstrated writing experience.
  • Seasoned project manager.
Minimum Education
  • Master’s degree or the equivalent combination of education and experience.
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Lesa Knapp
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

RESEARCH/WRITING

  • Gathers and synthesizes information for regular stewardship of endowed and current use funds. Works closely with the Assistant Director and Administrative Assistant to ensure the timely and compelling productive of stewardship reports.
  • Collaborates with colleagues in Advancement to identify creative approaches for stewardship that reflects the impact of donors’ investment in the Arts & Sciences.
  • Works closely with the A&S Finance Center to ensure financial summaries accurately reflect the status of individual endowments and current use funds.
  • Drafts correspondence/reports and other written pieces for the Dean, COS, and Associate Deans as needed.
  • Helps develop talking points, presentations, and background materials to prepare the Dean for meetings with the Board of Trustees, Alumni Council, President’s Leadership Council, Campaign Planning Committee, and other important alumni and donor constituencies.
  • Helps craft written materials for the dean’s attendance at the annual meeting of the Faculty of the Arts & Sciences, new faculty and chair orientations, first-year undergraduate orientation activities, and other special faculty and student related events.

ADMINISTRATION/MANAGEMENT

  • Helps manage the day-to-day work flow of the OCOS through short- and mid-term work assignments. Offers ideas for new and/or modified office systems, as appropriate, to ensure the smooth running of the OCOS.
  • Works to ensure the responsiveness of the OCOS to the DOF and the Advancement.
  • Establishes strong working relationships with colleagues in the DOF and in other offices, including the President, Provost, Dean of the College, Communications, Endowment, and Alumni Relations.
  • In partnership with the COS, collaborates with the Communications Office to develop a range of communications vehicles promoting the A&S curriculum and faculty, and helps maintains the DOF website.
  • Develops effective working relationships with the four A&S Associate Deans and the 41 departments and programs within the Arts & Sciences.
  • Represents the OCOS at meetings with campus partners, with the COS and as well as in her absence.
  • Undertakes and coordinates special projects, studies, and analyses as requested.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Writing Portfolio
Optional Documents
  1. Additional Document #1
  2. Additional Document #2

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