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Finance Center Specialist (Repost)

Please see Special Instructions for more details.

Monday - Friday, 8:00 AM - 5:00 PM Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Finance Center Specialist (Repost)
Department Arts & Sciences Finance Center
Position Number 1010907
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Position Purpose

The Financial Center Specialist, in collaboration with the Financial Center team, uses a proactive/collaborative approach, technical expertise, automated tools and various aspects of the financial management system to provide outstanding customer service to the Dartmouth community with emphasis on timeliness and accuracy. The Financial Center Specialist analyzes and processes transactional requests received within the Center via a variety of methods.

Skills & Knowledge
  • Ability to effectively communicate to all customers and staff with strong customer service and listening skills.
  • Advanced problem solving, resolution and analytical skills and
    the ability to prioritize and manage time.
  • Able to work under pressure of time constraints and ability to
    multi-task.
  • Projects a professional image and use proper telephone and
    e-mail etiquette.
  • Excellent data entry skills and attention to detail.
  • Working knowledge of federal/state payroll/employment
    regulations, typical HR/Payroll policies & procedures.
  • Demonstrated proficiency in the Microsoft Suite, FileMaker Pro, the Internet and e-mail etiquette.
  • Excellent keyboarding/typing skills.
  • Possesses basic math skills (addition, subtraction, division,
    multiplication, percentages).
  • Adaptable to change.
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
Minimum Experience
  • Two years of customer service, payroll/hr processing or other
    directly related experience.
  • Team/collaborative approach customer service experience preferred.
  • Experience with data entry, College financial management systems, and the Microsoft Suite, is preferred.
  • Or, a combination of experience and education.
Minimum Education
  • High school diploma.
  • Additional training in customer service helpful.
SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Amanda Bushor, Director Arts & Sciences Finance Center
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Monday – Friday, 8:00 AM – 5:00 PM

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Customer Service/Troubleshooting

  • Delivers services within Financial Center according to established
  • benchmarks.
    Provides support to Finance Center Analysts by researching and
    providing data as requested
  • Accurately identifies customer issues based upon telephone or in person interviews and executes effective method for resolution.
  • Provides policy interpretation utilizing on-line tools.
  • Delivers exceptional customer service, ensure responsiveness and accuracy. Logs caller inquiries, messages, and resolutions.
  • Handles an assigned telephone volume and/or walk-in inquiries from a variety of customers both internal and external.
  • Utilizes multiple systems to obtain and record information.
  • Participates in customer specific training.
  • Prepares basic reports in both Excel and Word; transfers data from Oracle or other systems to Excel for distribution.

Triage of Center Calls

  • Analyzes customer issues and proactively escalates critical or expertise specific issues to the Director of Operations or another designated divisional fiscal officer.
  • Assumes ownership of initial inquiry until issue is dispatched to another responsible staff member for resolution.
  • Executes follow-up as necessary, or as directed by the Director of Operations, to assure timely response.
  • Recognizes technical issues and notifies technical support (liaison) for resolution and follow-up.
  • Uses the issues call tracking system to provide timely and accurate responses to customers, and follow-up of triaged issues.

Data Entry

  • Responsible for the accurate review/interpretation, data entry and
    auditing of requests into the financial management systems, including PA Smartform, Procurement, Pcard, General Ledger, journals, etc.

Planning

  • Plans and prioritizes daily customer contacts.
  • Plans routine research projects and executes corrective actions in an accurate and timely manner.
  • Collaborates with Operations Director and team to routinely standardize current processes and seek out process improvements to ensure consistency and accuracy.

Professional Development

  • Cross trains with other team members to assure adequate coverage,
    accurate and consistent information and timeliness.
  • Attends functional workshops, training in order to remain/become
    proficient in necessary systems standards.
  • Attends personal development training workshops.
  • Attends customer service workshops.

Systems

  • As directed by the Director of Operations and using established
    procedures, performs testing for scheduled upgrades or changes to reports, screens, etc.
  • Utilizing training uses a base knowledge of Oracle, the Microsoft Suite, specifically Word and Excel, produces reports or information for the Director of Operations or other divisional fiscal officers.. Other software or hosted systems may also be used as systems are improved or changed.

Other Duties

  • May perform special projects or other responsibilities as required.
-- Performs other duties as assigned

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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