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Prize and Orientation Assistant

Please see Special Instructions for more details.

The position will work for 20 hours/week through mid-April, then increase to 37.5 hours until September 30, 2018. May require night and/or weekend work during late August and early September (to be negotiated). Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Prize and Orientation Assistant
Department Student Life
Position Number 0000000
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Position Purpose

To provide basic administrative support and assistance to the Division of Student Affairs for selected awards processes and the Senior Prize process, during winter and spring terms. Beginning in spring term, this position will also provide support in planning and implementing New Student Orientation programs.

Skills & Knowledge
  • Sound judgment, initiative, discretion, and integrity.
  • Strong organizational skills
    and ability to respond appropriately to pressures, deadlines, and frequent changes in priorities and schedules.
  • Strong planning and problem-solving skills.
  • Excellent communication, collaboration, listening and interpersonal skills.
  • Excellent event management skills.
  • Attention to detail and accuracy.
  • Ability to work independently and as a team member.
  • Highly proficient with computer applications.
  • Demonstrated cultural competence and proven effectiveness in serving the needs of a diverse undergraduate student population.
Minimum Experience
  • Two to three years relevant experience required, student affairs experience preferred.
  • Some autonomy in previous position(s).
Minimum Education
  • Associate degree or bachelor’s degree preferred.
FLSA Non-Exempt
Level Temp - Office Support
Employment Category Temporary Part time
Department Contact for Cover Letter Kathleen Cunneen, Project Coordinator
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

The position will work for 20 hours/week through mid-April, then increase to 37.5 hours until September 30, 2018. May require night and/or weekend work during late August and early September (to be negotiated).

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

General Office Support

  • Provides clerical and accounting assistance for several prize processes.
  • Serves as liaison to vendors, services and suppliers (both on-campus and off-campus) as needed for prize processes, Commencement, and New Student Orientation.
  • Schedules meetings and presentations.

Information Management

  • Assists with the management of confidential data for various prize processes including manipulating spreadsheets, merging information from multiple sources, and intensive proofreading.

Communication

  • Assists in the updating, designing, and creating of programs, prize letters, instruction booklets, and other written communication.
  • Monitors Orientation hotline/email account and Class Facebook page. Independently responds to inquiries and provides accurate information on behalf of campus departments (within established guidelines) or refers to appropriate individual to address the needs of the inquiry.
  • Promotes New Student Orientation goals and objectives.
  • Responds to student and family inquiries about arrival and Orientation plans.
  • Serves as Orientation liaison to academic departments and programs for Open Houses, and to campus and community departments and organizations participating in the Information Expo.
  • Maintains cognizance of working within a diverse community and enhancing diversity. Acts appropriately regarding diversity in dealing with others.

Event/Program Planning and Management

  • Assists in event planning and coordination for prize receptions. May assist with Commencement processes and events, as needed.
  • Supports the Associate Dean of Student Life and the New Student Orientation Program Director in planning and implementing Orientation programs. Serves on the Orientation Coordinators Committee and project working groups as assigned.
  • Manages Orientation open house and local placement exam schedule, and coordinates communication around these events.
  • Independently responsible for all aspects of Information Expo planning and event management on site.
  • Manages other Orientation events as assigned.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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