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Records Analyst

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Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Records Analyst
Department Library, Records Management
Position Number 1125407
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Position Purpose

Under the direction of the College Records Manager, and in close consultation with the Records Center Supervisor, College Archives, and the Enterprise Content Management Team (ECM), works with campus departments to ensure good record keeping procedures and best practices. Meets with offices and departments to analyze business practices and requirements for both paper and electronic records, and ensures proper policies and practices are in place to meet the administrative, fiscal, historic, and legal needs of the institution.

Skills & Knowledge

• Demonstrated knowledge in records management, including records capture, access, retention, scanning, preservation, and disposition
• Demonstrated ability to manage complex tasks and workflows
• Demonstrated knowledge of record keeping systems and standards
• Demonstrated knowledge of records management analysis and retention schedule development
• Ability to work with confidential information
• Excellent verbal and written communication skills
• Knowledge of records management standards, theory, and practice
• Excellent time management skills
• Strong commitment to public service
• Ability to work effectively in a team and service oriented environment
• Commitment to diversity and to serving the needs of a diverse population

Minimum Experience

• 1-2 years of experience with records analysis
• 1-2 years of experience in a records management environment, preferably in higher education
• Business process and/or business operations experience

Minimum Education

• Bachelor’s degree or equivalent in a records or information management related field
• Certified Records Analyst (CRA), or Certified Records Manager (CRM) and/or Enterprise Content Management Practictioner (ECMp) preferred

SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Jerry Lucente-Kirkpatrick
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Records Analysis
• Under the direction of the College Records Manager, and in consultation with the Records Center Supervisor, prioritizes offices and departments for records analysis.
• Researches current holdings in the Records Management Center and College Archives for record keeping context and to ensure cataloging accuracy.
• Re-catalogs and reorganizes records located on-site with departments, or stored at the Records Management Center, based on changing administrative needs and organizational structures.
• Visits offices and departments to analyze records needs and practices, and assist departments with proper use of Records Management tools and services.
• Assists offices and departments with devising retention schedules and file plans.
• Consults with the College Archives, and works with the Assistant Archivist for Acquisitions, in determining the archival value of records.
• In coordination with the College Records Manager, presents proposed retention schedules to the Records Management Policy Committee (RMPC) for consideration and approval.

Electronic Records
• Assists with the development of policies and practices related to electronic records.
• Analyzes departmental digital records for possible ingestion into the College’s digital records and information repository (OnBase).
• In coordination with the department and the College Records Manager, and consultation from the College Archives and the College’s Enterprise Content Management (ECM) team, analyzes departmental needs to define document types, keywords, and retention for digital records via a file plan.
• In consultation with College Records Manager, the College Archives staff, and the ECM Team, assists offices with configuration in the College’s digital records systems, including OnBase and SharePoint, among others.
• In coordination with the College Records Manager, presents proposed file plans and digital records retention schedules to the Records Management Policy Committee (RMPC) for consideration and approval.

Training and Education
• In coordination with the College Records Manager and Records Center Supervisor, conducts personalized one-on-one and group trainings for departmental staff in the use of the RMS (Records Management System) Online for accessing Records Management tools and services and assists the College Records Manager in specialized trainings for departments in the use of the OnBase system for digital records and document management.
• Assists the College Records Manager in providing regular in-person and on-line group training sessions on managing records in an office environment, creating a file plan, using RMS Online, digital records management, and other topics as required.

Committees and Workgroups

• Participates as a member of committees and workgroups in support of records and information management, including the Enterprise Content Management team, and others, as assigned by the College Records Manager.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Curriculum Vitae
  2. Additional Document #1
  3. Additional Document #2

Supplemental Questions

Required fields are indicated with an asterisk (*).

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