Skip to Main Content

Academic Assistant III

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Academic Assistant III
Department Thayer School of Engineering
Position Number 1125825
Advertisement Text
Position Purpose

To provide academic support to faculty and department staff to assist in the coordination and performance of a wide variety of department/office activities to increase office efficiency and ensure the smooth operation of the department/office.

Skills & Knowledge

• Strong organizational skills
• Proficient with basic computer software packages. Experience with Banner, Canvas, Outlook and Filemaker helpful.
• Excellent communication and interpersonal skills.
• Ability to work independently and set priorities.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community

Minimum Experience

• Three plus years of office experience in a related field, with some autonomy

Minimum Education

Associate’s degree or the equivalent

SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Peg DeLucia
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

General Office Support
• Types and prepares a wide variety of correspondence, forms, manuscripts, etc. and performs minor proofreading/ editing. This may include processing room assignments and timesheets for teaching assistants.
• Provides support to faculty for classes, labs and projects; assists faculty with all academic needs including organizing courses on Canvas, posting grades, arranging rooms for additional class time, review sessions, etc.
• Processes and submits invoices and financial documents (travel reimbursement/ Pcards, purchase orders) for processing.
• May track monthly expenditures to ensure accurate records of department budgets.
• Works independently being able to change priorities frequently and efficiently.

Information Management
• Maintains department files and databases (e.g. student grades, enrollment, department information) to ensure accuracy and accessibility of information.
• Assists with the filing of department/office documents in accordance with established procedures.
• Exercises discretion in handling confidential and sensitive information.

Communication
• Serves as the initial point of contact for inquiries to the office. Responds to inquires and provides information or refers to appropriate individual to address the needs of the inquiry.
• Works with Thayer Communications Office to prepare and distributes flyers, posters, and mass mailings to publicize department activities.
• Communicates respectfully with a diverse community.

Schedule Coordination
• Maintains schedule for faculty/supervisor and/or department staff.
• Schedules department meetings, events, and functions including coordination of guest itineraries, room reservations, invitations, food and expense management, etc.
• Coordinates with other offices and departments to arrange co-sponsorship of events.
• Assists in the coordination of major recurring department activities including those with related departments, external participants, etc.
Committee/Meeting Participation
• Coordinates, attends, and participates in various meetings as requested by the Faculty Event Chair.
• Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting. Follows up on details to ensure timely and accurate dissemination of information.
• Interacts regularly with a wide range of internal and external constituents and staff
and conveys information on behalf of the supervisor.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • American Library Association
    • BostonWorks
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Coroflot
    • Craig's List
    • CUPA
    • Dartmouth College Employee
    • Dartmouth Employment Web Site
    • Dice
    • Diverse Issues
    • Diversity, Inc.
    • Eagle Times
    • Educause
    • Employment & Staffing Office
    • HBCU
    • HERC
    • Higher Ed Jobs
    • Hispanic Outlook
    • IEEE Computer Society
    • Indeed
    • Info.com
    • Inside Higher Ed Jobs
    • Job Central
    • Job Fair
    • JobsinNH
    • LatPro
    • Linkedin
    • Manchester Union Leader
    • Media Bistro
    • Monster
    • National Black MBA Association
    • NEHRA
    • SHRM
    • Spectator
    • Trade Show/Conference
    • Valley News
    • Wall Street Journal On-Line
    • Women in Higher Education
    • Workplace Diversity
    • Yahoo Job Board
    • Other (Please specify below)
  2. If you answered "Other" to the above question, please specify here

    (Open Ended Question)