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Project Manager, FO&M

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Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Project Manager, FO&M
Department Facilities Operations & Management
Position Number 1011144
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Dartmouth’s Campus Services Division is responsible for planning, design, construction and operation of Dartmouth’s buildings, campus landscape and infrastructure. Dartmouth’s facilities include over 5 million square feet of space in 165 buildings. These facilities serve over 5,600 students and 5,000 faculty and staff in a variety of academic, research, administrative, athletic, and residential spaces.

Position Purpose

The Project Manager, FO&M, is responsible for the successful delivery of assigned projects related to the College’s capital renewal program. Typical projects include the renewal or replacement of major mechanical, electrical, structural, fire protection or campus utility systems and range in value from $25K to $3M with the occasional larger project. The position requires the facilitation and management of projects through all aspects including planning, design, cost estimating, procurement, budget control, permitting, construction, scheduling, reporting, turnover, closeout, and problem solving. This position requires close collaboration and interaction with multiple contacts in the divisions and departments across the College as well as outside vendors, contractors and municipal agencies.

Skills & Knowledge
  • Excellent communication skills.
  • Ability to work diverse and at times opposing constituencies.
  • Familiarity with design and construction processes.
  • Ability to work with computerized systems.
  • Familiarity with various forms of construction documents
  • Familiarity with Town, State, and Federal codes and ordinances.
  • Skills in interpreting architectural and construction contracts.
  • Ability to negotiate and resolve confrontational issues as they arise.
  • Commitment to diversity and to serving the needs of a diverse population.
Minimum Experience
  • Five years in planning and administering construction projects.
  • Field experience on construction sites is desirable.
Minimum Education
  • Bachelor’s degree or Technical Certification related to construction or project management or the equivalent combination of education and experience.
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Patrick O'Hern
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Planning/Programming/Design Phase Management

  • Manages the design team selection process including preparation of appropriate RFQs and RFPs, and coordinates the development and review of design documents at each phase of planning and design. Supports design team activities and facilitates timely decision making.
  • Manages the project team composed of consultant(s), contractor(s) and College stakeholders to develop studies and/or construction documents consistent with the approved project scope and budget. Coordinates design and construction activities with consultants, contractors and other resources in the delivery of the technical documents and subsequently, the completed facility.

Construction/Closeout/Operations Turnover Management

  • Assists in developing general contractor bidder list and manages the bidding and construction process to ensure timely delivery of facility.
  • Schedules and runs necessary preconstruction meetings and oversees direct owner contracts for site surveys, testing and inspections, and additional specialty consulting as necessary.
  • Manages internal and external members of project team to successfully deliver projects, ensuring best value, timely delivery of facility, and consistent application of best project management practices and protocols.
  • Provides timely briefings/reports, including assessment of project milestones, schedule updates, detailed project budget cost reports and financial projections.
  • Negotiates all Change Proposals and Change Orders and monitors impact on project schedule and budget. Takes leadership in resolving areas of disagreement between project stakeholders.
  • Responsible for project quality control systems. Oversees and coordinates reviews of all submittals and internal shop drawing review.
  • Manages timely and orderly Project Closeout activities. Works with consultants, contractors and operations personnel to prepare a punch-list for the contractor, and ensure punch-list items have been addressed appropriately and accepts the work as completed.
  • Collaborates with other administrators in the Facilities Operations & Management department to anticipate and assure seamless transition between facility design, construction and operations.
  • Observes tests required by the contract documents and coordinates testing activities by agents retained by the College.
  • Observes and reviews the contractor’s record drawings at intervals appropriate for the project and reports any apparent failure by the contractor to maintain records.
  • Responsible for ensuring compliance with Dartmouth’s construction safety and risk management policies.
  • Manages construction and documents progress to ensure compliance with university policies.

Financial Management

  • Responsible for project cost control. Ensures appropriate authorization for all invoices, per Dartmouth’s signature authorization policy.
  • Develops and monitors project cash flow projections, including those that impact operations that are on-going during construction. Provides budget updates, reviews proposed change orders and reviews monthly financial reports with Campus Services (CS) and financial managers at the College.

Jurisdictional Authorities

  • Together with other CS constituents, coordinates submissions to Jurisdictional Authorities for permitting, obtains appropriate permits and approvals ensuring compliance with regulations and all appropriate authorities.
  • Coordinates Jurisdictional Authorities’ inspections necessary to secure the Certificate of Occupancy in an expeditious manner.

Miscellaneous

  • Works with CS management to ensure College standards and policies and procedures are followed.
  • May act as a project representative as opposed to a project manager on other designated CS projects.
-- Performs other duties as assigned

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1

Supplemental Questions

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