Program Coordinator

Position Details

Position Information

Position Title Program Coordinator
Department Provost Office
Position Number 1012370
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Position Purpose

To provide operational management in the Title IX Office and administrative support to the Title IX/Clery Act Compliance Officer. The position may also provide support to other Provost’s Office areas.

Skills & Knowledge
  • Strong planning, administrative and organizational skills, ability to manage time efficiently, meet deadlines, manage competing priorities, and take initiative.
  • Proven ability to apply critical thinking and sound judgment to address open-ended problems.
  • Initiative and ability to work and be effective independently while balancing a multitude of tasks.
  • Demonstrated commitment to personal and departmental integrity, creativity, collaboration, and professionalism.
  • Excellent interpersonal and verbal communication skills.
  • Proven ability to maintain confidentiality and to handling highly sensitive information.
  • Proven ability to respond with tact, diplomacy, and sensitivity to a diverse group of individuals external to and at all levels of the institution.
  • Proven advanced knowledge of Microsoft Suite (Word, Powerpoint, Excel) and Adobe Acrobat, including preparation of professional quality forms, presentations, and graphs, and development of complex databases. Knowledge of infographics a plus.
  • Demonstrated skill managing complex calendaring with Outlook Calendar, with skill and finesse keeping colleagues updated and well informed.
  • Ability to develop and manage web content, and update web pages. Requires knowledge of Omni Update and Drupal.
  • Capacity to deftly handle concerns related to sexual and gender-based harassment, sexual assault, dating in the context of student life and the greater community.
  • Commitment to diversity and to serving the needs of a diverse community.
Minimum Experience
  • Four years of administrative or programmatic experience, preferably in an academic setting and/or related field, with some autonomy.
  • Must be able to learn subject matter content in order to successfully perform this role. For example, the application of relevant federal and state mandates to higher education, including regulations regarding sex discrimination, sexual harassment, dating or domestic violence, and stalking.
Minimum Education
  • Bachelor’s degree or the equivalent in education and experience.
  • Paralegal certificate and experience also considered.
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Allison L. O'Connell, Title IX Coodinator/Clery Act Compliance Officer
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Title IX Office Management

  • Provides the day-to-day office management of the Title IX office with a high level of professionalism and responsiveness to all constituencies and fostering inclusion within a diverse community.
  • Serves as a primary point-of-contact representing the office to the institution and external constituencies. Conveys information regarding the office’s areas of purview.
  • Handles confidential or sensitive information and exercises discretion concerning its disposition.
  • Maintains and manages the Title IX Coordinator’s calendar working closely and effectively to keep the Title IX Coordinator well-informed of and prepared for upcoming commitments and responsibilities, changes in schedules or priorities, and following up appropriately.
  • Makes travel arrangements and documents and settles corporate card charges or reimbursements as needed.
  • Coordinates and maintains departmental filing systems, including electronic formats and databases to ensure accuracy and accessibility of information.
  • Works with the finance center and Provost’s Fiscal Office to ensure that the business of the Title IX Office is done efficiently and that financial transactions are fully documented. Is responsible for purchasing, invoice processing, reimbursements, and accurate recordkeeping.
  • Manages special projects and activities as needed or assigned. Provides back up support to the Provost’s Office as necessary.

Program Coordination and Communication

  • Collaborates and consults with the Title IX Coordinator regarding Title IX incidents to ensure efficient and appropriate response to disclosures. As assigned, may act independently in managing these incidents through all stages of response including, outreach, intake, and follow up.
  • As directed, may manage requests for interim measures through coordination with offices across the institution, including housing, faculty, and Safety & Security.
  • Extends relationships and collaborative partnerships across the institution to ensure that information regarding Title IX policies, resources and support services are communicated to all constituents.
  • As assigned, represents the Title IX office in meetings and working groups with campus and community partners.
  • May develop and facilitate comprehensive Title IX and Clery Act training for students, staff and faculty in collaboration with the Title IX Coordinator.
  • Develops content, updates, and maintains Sexual Respect, the institutional resource website for Title IX and the Clery Act.
  • Compiles information for meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting. Provides post-meeting follow-up to ensure timely and accurate dissemination of information, including distribution of finalized meeting minutes, reports, and other relevant materials.
  • Coordinates programming, workshops, training and other events, including catering, attendee response management, logistics coordination, and other needs for events.
  • Coordinates with other administrative offices and campus constituencies to assist with program planning, development, implementation and assessment.Coordinates, attends, participates in, and takes minutes at meetings as may be requested by the Title IX Coordinator.

Background and Research

  • Independently researches and synthesizes highly complex policy and procedural matters related to Title IX, the Clery Act, and other relevant federal and state mandates, and provides executive summaries and reports to the Title IX on this subject matter.
  • Identifies best practices and current trends with regard to Title IX and sexual misconduct, and review institutional policies and procedures for modifications based on current trends, federal guidance and state legislation.
  • Assembles documentation from multiple sources and assists in preparing comprehensive and accurate departmental reports and compliance reports for federal agencies by prescribed deadlines.
  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Other

  • Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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