Research Administrator

Position Details

Position Information

Position Title Research Administrator
Department NCCC
Position Number 1010164
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Seeking a candidate with a bachelor’s degree with a major in accounting, business administration, or the equivalent. A minimum of three years of relevant experience in accounting and budget management and experience in not-for-profit accounting and grants management in an educational and/or research setting is preferred. Successful candidate will provide financial and administrative management and analysis for several complex operating and project budgets (pre- and post-award) including multiple funding sources, multi-site research projects, and program projects. Applies a robust understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.

Position Purpose

To provide support to the Cancer Center Director of Finance in the development and administration of operating and project budgets; and, to advise faculty on financial aspects of grant administration in the accomplishment of financial management activities for the Cancer Center, ensuring that funding levels necessary to sustain Cancer Center activities are maintained.

Skills & Knowledge

Knowledge of fiscal policies and processes.
Comprehensive knowledge of accounting and grant administration.
Ability to maintain confidentiality and security of sensitive information.
Strong organizational and time management skills.
Excellent oral communication and interpersonal skills.
Ability to accommodate multiple faculty members and their varying needs.
Commitment to diversity and to serving the needs of a diverse community.

Minimum Experience

Three years of relevant experience in accounting or budget management.
Experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.

Minimum Education

Bachelors degree with a major in accounting, business administration, or the equivalent.

SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Nicole Ryan Constantineau, Senior Financial & Administrative Manager
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

The schedule for this position is Monday-Friday 8:00am- 5:00pm

This position is located at:
Norris Cotton Cancer Center
Geisel School of Medicine at Dartmouth
Dartmouth-Hitchcock Medical Center
One Medical Center Drive
Lebanon, NH 03756-0001

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities


  • This position is located at Dartmouth-Hitchcock Medical Center which is a smoke-free facility.
  • This position may be partially or fully-funded by grant support.

Financial Planning and Budget Administration

  • Analyzes the financial impact of ongoing and planned operating and research activities, available funding, and anticipated fluctuations in funding.
  • Under direction of Finance Director and in collaboration with other Financial Managers responsible for NCCC computerized accrual accounting system. Administers grant and operating accounts for the department as assigned.
  • Prepares and administers budgets for grant (pre-award and post-award) and operating budgets.
  • Reconciles expenses and revenues for assigned accounts, identifying, researching and correcting errors on a timely basis.
  • Prepares periodic and annual budgets to be presented to each Faculty member to interpret the impart their financial status has on their research. Defines costs and income, and expends revenues on per capita and other accounts and, in collaboration with Office of Sponsored Activities (OSP), monitors expenses for allowability.
  • Collaborates with Grants & Contracts, DMS Fiscal Officer, and DMS Chief Operations Officer to ensure compliance with College, Medical School and granting agency fiscal policies and advises department faculty and administrator with respect to those policies.
  • In collaboration with Cancer Center Director of Finance, formulates departmental fiscal policies and procedures.
  • Prepares specialized fiscal reports, such as the year-end reports of core grant accounts for the NCCC Director, NCCC Associate Director for Administration and Scientific Affairs, or NCCC Director of Finance.
  • Maintains confidential personnel and fiscal records keeping the information contained in them current.
  • Prepares payroll authorizations and monitors salary allocations throughout the year to ensure salary distribution consistent with effort..
  • Interacts with Clinic and Hospital staff to process billings to hard money accounts which funding has been established for cancer related projects by either special or donated funds. Initiates and implements special agreements between Trustees of Dartmouth College and Clinic/Hospital to reimburse clinician/nurses, etc. for effort on grants or hard money accounts.

Support Functions

  • Establishes deadlines, determines priorities, and coordinates and adjusts workload.
  • Anticipates and recognizes problems and/or issues and brings them to the attention of the Grants and Financial Manager.
  • Screen visitors and callers and decides appropriate action based on priorities, commitments, and interests of the CCL faculty and staff.


  • Oversees the preparation and processing of payables, deposits, journal transfers, etc.
  • Oversees the payroll process for appointments to research accounts including faculty offsets and effort.
  • pproves p-card charges for assigned accounts.
  • Assists with purchasing for Cancer Center Administration Office for items to be charged to assigned accounts.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1
  2. Additional Document #2

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