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Assistant Director/Reunion Manager

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Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Assistant Director/Reunion Manager
Department Conferences and Events
Position Number 0702600
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Position Purpose

In collaboration with the Director of Advancement Events, Vice President for Alumni Relations, Advancement colleagues, administrators and a strong network of alumni volunteers will benchmark and create successful undergraduate Reunion and Homecoming programs. Contributes to Advancement’s strategic and tactical development of events and programs that promote specific division objectives by engaging alumni, parents, and friends to support the priorities of Alumni Relations and Development.

Skills & Knowledge
  • Demonstrated creative planning, organizational and problem solving skills.
  • Demonstrated ability to effectively collaborate and manage high-level internal and external constituents.
  • Demonstrated mastery of logistical event management.
  • Ability to be perceptive and responsive to direction set forth from Advancement leadership.
  • Strong communication, interpersonal and computer skills.
  • Ability to prioritize and manage details on multiple events concurrently.
  • High level of attention to detail.
  • Available weekends and evenings for event travel and oversight.
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
Minimum Experience
  • Five years of relevant experience in event management or the equivalent.
  • Staff management experience.
  • Experience in non-profit fundraising and volunteer management, preferably in higher education.
  • Demonstrated successful work experience in a large and/or complex environment where collaboration with multiple stakeholders and flexibility were essential.
  • Experience working with the most senior members and clients of an organization.
  • Budget management experience.
Minimum Education
  • Bachelor’s degree or the equivalent combination of education and experience
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Cindy Welch, Associate Director, Advancement Business Operations
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Program, Planning & Management

  • Independently maintains responsibility for the comprehensive planning and execution of Reunions, donor-focused events, and other events as determined by senior staff, continually providing the Director updates on the status of events and any potential issues.
  • Enhances existing and establishes new, robust Advancement-wide Reunion programs to engage alumni from various constituencies. Works closely with all campus partners and engage staff and administrators to maximize the success of the events and to explore and develop program enhancements designed to strengthen alumni connections to the College and with each other.
  • Continually works to streamline processes, enhance programming and benchmark with peers.
  • Works with DCF and other Development colleagues to ensure that Reunion programs serve to maximize philanthropic support upon the celebration of these milestone events.
  • Maintains a commitment to the Dartmouth College Advancement mission, its set of related operating principles and priorities.
  • Participates in the development and execution of a departmental operating plan and individual event plan.
  • Assists in researching and determining preferred event dates for the Advancement events calendar.
  • Works collaboratively with colleagues from across the Advancement division to develop, lead, and implement all logistics of event planning and execution.
  • In collaboration with other Dartmouth colleagues, plans and manages high-profile events that accomplish specific Advancement objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities.

Volunteer Management

  • Manages volunteers, providing front facing support as primary Reunion contact for volunteers, and manages expectations of internal and external stakeholders to enhance the alumni experience in a rapidly changing environment.
  • Provides timely support, serving as problem solver and constant resource to alumni volunteer leaders.
  • Ensures that leadership volunteers are equipped with the training and information they need to carry out their responsibilities. Maintains regular liaison, and serves on standing committees, with class reunion and mini-reunion leadership, providing guidance and advice on organizational and operational matters, creating and distributing periodic informational bulletins to Reunion Chairpersons.

Operations

  • Participates in daily event operations while working autonomously and as part of multiple teams.
  • Participates in and implements ways to improve established best practices for event planning and execution.
  • Effectively and efficiently uses word processing, spreadsheet, and database programs in daily operations to perform individual tasks, track and assess Advancement work, and streamline operations whenever possible.
    Operations (Continued)
  • Develops effective working relationships, systems, and processes in support of the department and individual activities and responsibilities.
  • Responds efficiently to requests from other offices and donors for information.
  • Engages the College’s senior officers in Advancement programming.
  • Communicates with a range of offices on campus to understand and to help meet Advancement objectives through Advancement Events programming.
  • Travels to perform site visits, to meet with volunteers and donors, to staff and execute Advancement events and activities, and to attend appropriate conferences and professional meetings.
  • Manages all aspects of on-site event flow while professionally representing the College to alumni, parents, volunteers, prospects, and donors.
  • Tracks and manages event related costs; manages budget reconciliation for Reunions and Homecoming.
  • Creates and sends post event surveys; completes event summarizations.
  • Participates in other Advancement and campus meetings as necessary.

Staff Management

  • Hires, trains supervises, mentors and evaluates event-planning and reunion team staff while acting as a central source of support and information regarding the best practices of the Advancement Events division.
  • Establishes performance goals and monitors progress against goals. Implements strategies to ensure success in meeting goals.
  • Develops and supports professional development plans for staff members.

Other

  • Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1
  2. Additional Document #2

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