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Financial Operations Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Monday - Friday hours flex - between 8am and 6pm Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Financial Operations Assistant
Department Data Science
Position Number 1125752
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Position Purpose

To manage the daily financial activities to facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals.

Skills & Knowledge
  • Excellent verbal and written communication and interpersonal skills.
  • Ability to work effectively, independently, and as a member of a team.
  • Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
  • Flexibility and openness to change.
  • Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
  • Attention to detail and accuracy.
  • Ability to maintain and foster confidentiality.
  • Proficiency in database management, spreadsheets, and other computer software.
  • Willingness and ability to learn additional computer applications.
  • Familiarity with College accounting systems and procedures preferred.
Minimum Experience
  • Financial transaction processing experience.
  • Three years of financial or general office experience.
Minimum Education
  • Associate’s degree with a major in accounting, business administration, or the equivalent work experience.
SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Cathy Roy
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Monday – Friday
hours flex – between 8am and 6pm

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Financial Administration

  • Assist Operations Director and Financial Managers as needed with financial administration duties. This may include:
  • Preparing and processing business expense reports, interdepartmental invoices, and deposits for faculty and staff.
  • Entering requisitions in iProcurement.
  • Maintaining billing processes for contractual agreements with collaborating organizations.
  • Compiling and coordinating grant applications and renewals.
  • Editing and reviewing applications.
  • Researching transactions and accounting details.
  • Processing paperwork for new employees.
  • Maintains files for documentation and reconciliation of procurement card purchases by department faculty, students and staff; holder of the departmental procurement card.
  • Performs data entry and may run reports in financial/administrative systems and databases.
  • Coordinates and communicates about financial transactions with Geisel Finance Center.
  • Prepares and processes payables, journal transfers, etc.

Customer Service/Troubleshooting

  • Delivers exceptional customer service, ensures responsiveness and accuracy.
  • Participates in customer specific training for department personnel in financial transactions.
  • Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
  • Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
  • Interprets, applies and explains office, department, and College policies and procedures.
  • Communicates respectfully with a diverse community.

General Office Support

  • In collaboration with departmental colleagues, duties may include:
  • Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
  • Maintains office files and department databases, following records retention procedures.
  • May assist with maintenance of departmental and program websites.
  • Maintains office equipment and orders office supplies.
  • Coordinates with Geisel Facilities office on office moves and other facility related issues.
  • On-boards and orients new employees and visitors to the office and the community.
  • Supports the office’s mission to foster inclusiveness and diversity

Other

  • Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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