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Human Resources Representative

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

8am - 5pm, Monday through Friday Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Human Resources Representative
Department Human Resources
Position Number 0000000
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Position Purpose

To serve as the initial point of contact for the Dartmouth College Office of Human Resources. Performs a range of activities in support of the College’s employment function with a focus on customer service, electronic/administrative support, and the overall efficiency of the department.

Skills & Knowledge

• Good judgment, problem solving, and analytical skills.
• Excellent writing and interpersonal skills with a strong customer service ethic.
• Strong organizational skills and excellent attention to detail.
• Strong proficiency with computer applications (Microsoft Outlook, Word, PowerPoint, and Excel) and database programs.
• Ability to communicate respectfully with a diverse community and support the Department’s mission to foster inclusiveness and diversity.
• Tact, diplomacy, and ability to maintain confidentiality.
• Able to balance many tasks simultaneously, prioritize and work independently while keeping supervisor well-informed of progress.
• Sensitive to the varying needs of a diverse community.
• Initiative, sound judgment and ability to work independently

Minimum Experience

• Two years of relevant administrative experience.
• Demonstrated successful work experience in a large and/or complex environment where collaboration and flexibility were essential.
• Program coordination experience strongly preferred.
• Experience in human resources and interest in employee engagement helpful.

Minimum Education

• Associate’s degree.

FLSA Non-Exempt
Level Temp - Office Support
Employment Category Temporary Full Time
Department Contact for Cover Letter Kari Jo Grant
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

8am – 5pm, Monday through Friday

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Customer Service
• Greets visitors to the office, provides phone support, and routes or responds to email inquiries as appropriate.
• Provides relevant and accurate information in response to inquiries or promptly connects customers to appropriate resources.
• Completes I-9s and E-Verify process for new employees.
• Maintains welcoming appearance of common/shared areas.
• Updates materials displayed in the front office and kitchen, and ensures office machines are ready for use.
• Maintains HR file room, ensuring compliance with record management standards.
• Receives and distributes incoming mail and maintains mailing supplies.
• Assists job seekers with completing employment applications and general application questions.
• Assists with training room set-up and clean-up for HR hosted events and programs.
• Manages the HR meeting spaces, including posting the daily schedule.
• Assists other HR team members as requested.

Program and Project Support
• Coordinates and supports employee programs and events, including scheduling, logistical planning, participant registration, and record-keeping. Collaborates with other offices as needed.
• Assists with maintenance of online program registration systems.
• Coordinates employment activities related to job postings, ad placement, and background checks.
• Provides project support to HR colleagues as needed.
• Prepares and posts jobs for recruitment in the PeopleAdmin (DORR) system.
• Coordinates updates or changes to job posting as requested by hiring department.
• Coordinates placement of employment advertisements as requested.

Information Management
• Researches and maintains accurate employment data in HR systems and generates reports. Assists with HR system updates and maintenance.
• Create and maintains employee personnel files.

Other
• Communicates respectfully with a diverse community.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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    (Open Ended Question)