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Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Administrative Assistant
Department Office of Technology Transfer
Position Number 0000000
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Position Purpose

To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office.
This position is open 3 months to cover while a permanent search is conducted.

Skills & Knowledge
  • Strong organizational skills.
  • Proficient with computer applications.
  • Strong interpersonal skills.
  • Commitment to diversity and to serving the needs of a diverse community.
Minimum Experience
  • Two plus years of office experience in a related field, with some autonomy.
Minimum Education
  • Associate‚Äôs degree or the equivalent.
FLSA Non-Exempt
Level Temp - Office Support
Employment Category Temporary Full Time
Department Contact for Cover Letter Nila Bhakuni, Director
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Schedule Coordination

  • Maintains multiple schedules in addition to supervisor schedules.
  • Coordinates major recurring department activities including those with related departments, external participants, etc.
  • Coordinates schedules and itineraries and orients new or visiting faculty, staff and guest speakers.

General Office Support

  • Coordinates a variety of activities to support department functions.
  • May arrange the logistics associated with grant administration such as gathering information, gathering signatures and compiling documents.

Communication

  • Serves as primary point of contact representing the department/office to the institution and external constituencies.
  • Records minutes at meetings and prepares for supervisor review and distribution.
  • Drafts and proofreads memos and correspondence for supervisor review.
  • Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.

Information Management

  • Maintains department files and databases (e.g. department information) to ensure accuracy and accessibility of information.
-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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