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Administrative Assistant III

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Please see Special Instructions for more details.

This is a 20 hour/week term position through June, 2018. This position is approximately 14-month term position. Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Administrative Assistant III
Department Native American Program
Position Number 1125692
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Position Purpose

To provide a wide variety of administrative and budget support for the Native American Program (NAP). Supports the daily functions of the NAP, increases office efficiency, and ensures the smooth operation of the NAP. Duties include but are not limited to coordinating project scheduling, organizing project tasks, and managing communication with external collaborators.

Skills & Knowledge

• In-depth knowledge of office procedures.
• Strong organizational skills and ability to respond appropriately to pressures and deadlines.
• Advanced knowledge of Microsoft Office products and experience with or the ability to learn database and electronic records management systems.
• Attention to detail and accuracy.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.
• Excellent interpersonal and communications skills and proven ability to work effectively with varied constituencies
• Knowledge of budgeting and accounting principles
• Commitment to diversity and to serving the needs of a diverse community.

Minimum Experience

• 2 years of office experience in a related field, with a high degree of autonomy preferred

Minimum Education

• Bachelor’s degree or equivalent

SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Part Time
Department Contact for Cover Letter Kianna Burke, Assistant Director
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

This is a 20 hour/week term position through June, 2018.

This position is approximately 14-month term position.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Communication
• Interacts regularly with students, visitors, faculty, staff and families and provides referrals and responses to inquiries.
• Communicates with partnering campus offices and conveys information on behalf of the department.
• Monitors incoming phone calls and triage to appropriate parties.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Creates and maintains NAP webpage.
• Maintains cognizance of working within a diverse community and enhancing diversity, and acts appropriately regarding diversity in dealing with others.

Program Administration and Coordination
• Coordinates and schedules a variety of activities to support office functions, meetings, and student programs. Briefs others on changes in schedules as appropriate.
• Works closely with supervisors on priorities and on matters needing the supervisor’s personal or immediate attention as it relates to students, alumni, budget matters, and special projects.
• Maintains multiple calendars and frequently updates schedules and plans. Sets and maintains timelines.
• Plans, coordinates, implements, and oversees projects, one-time, recurring, and special events and programs such as Powwow, including contacting speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and general event management.
• Develops and implements project activities based on defined project scope and objectives.
• Maintains and updates NAP website.
• Supports the office’s mission to foster inclusiveness and demonstrates commitment to diversity and to serving the needs of a diverse undergraduate population.

General Office Support
• Types and prepares a wide variety of materials such as correspondence, reports, handouts, etc. Proofreads material to ensure accuracy.
• Coordinates, attends, and participates in various meetings as requested. Gathers information and coordinates agenda items and meeting materials. Takes and distributes meeting minutes, and follows up as necessary.
• Establishes and maintains files and databases to ensure accuracy and accessibility of information. Gathers and interprets data as requested.
• Responds independently to inquiries on procedural matters.
• Manages the NAP budget, including endowments and gifts, and processing of transactions, including student payroll, invoices, and performer contracts, etc. Tracks expenses and manages reimbursements in a timely manner.
• Orients new or visiting staff, faculty and visitors to the office, the campus and the community as needed.
• Prepares various financial reports and assists in the resolution of budget discrepancies.

-- Performs other duties as assigned.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental Questions

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