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Financial Manager

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Please see Special Instructions for more details.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Position Details

Position Information

Position Title Financial Manager
Department Epidemiology
Position Number 1009969
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Position Purpose

To provide financial analysis and oversight for department operating and project budgets. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities.

Skills & Knowledge
  • Comprehensive knowledge of accounting and grant administration.
  • Demonstrated experience required to financially manage complex research projects.
  • Excellent accounting, management, organizational, and interpersonal skills.
  • Ability to work effectively, independently, and as a member of a team.
  • Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner.
  • Flexibility and openness to change.
  • Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
  • Attention to detail and accuracy.
  • Ability to maintain and foster confidentiality.
  • Proficiency in database management, spreadsheets, and other computer software.
  • Familiarity with College accounting systems and procedures preferred.
  • Eager to learn and willing to take on additional responsibilities.
  • Shows positive attitude and drive to grow within Department.
Minimum Experience
  • One to two years of experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.
Minimum Education
  • Bachelor’s degree with a major in accounting, business administration, or the equivalent work experience.
SEIU Level Not an SEIU Position
FLSA Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Michael Duk, Operations Director
Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Key Accountabilities

Grant Administration – Pre Award

  • Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of moderately complex budgets for proposal submission and ensuring completion of all sponsor and College administrative requirements.
  • In consultation with (Principal Investigator, translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
  • In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
  • Develops responses to issues associated with administration of research activities.
  • Assists with allocating space and equipment, coordinating with other departments and centers when necessary.
  • Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed.
  • Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Grants Administration – Post Award

  • With limited guidance, develops, justifies and administers budgets for grants, reserves and operating budgets.
  • Anticipates fluctuations in funding and makes financial recommendations to investigators with minimal direction.
  • Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated.
  • Collaborates with Office of Sponsored Projects, Geisel Medical School, and Dartmouth-Hitchcock to ensure compliance with the College and granting agency policies.
  • In consultation with the Principal Investigator, develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required.
  • Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
  • Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems.
  • Provides input into the creation and modification of departmental fiscal policies and procedures.

Accounting

  • Coordinates the processing of procurement as it relates to the operating and grant portfolio.
  • Participates in year-end closing process.
  • Prepares payables, deposits, wage transfers and journal transfers.
  • Reconciles monthly reports and resolves discrepancies.

Payroll Management

  • Develops and maintains personnel FTE distributions based on grant and department budgets.
  • Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary.

General Administration

  • Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
  • Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements.
  • Interacts with representatives from the Geisel School of Medicine, Dartmouth College, DHMC, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
  • Supervises student and temporary administrative employees.
-- Performs other duties as assigned.

Applicant Documents

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter

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